Do you want to learn how to create a Pareto chart in Excel? You’ve come to the right place! Pareto charts are used to identify the most significant factors affecting a process or situation. It is a useful tool for quality improvement, decision-making, and problem-solving.

The Pareto chart displays the relative importance of problems or causes in descending order of importance. In simple terms, it shows you the 20% of causes that have an impact on 80% of the problem. Creating a Pareto chart in Excel is quick and easy, and this article will guide you step-by-step on how to create an effective Pareto chart using real-world data. So, grab your Excel workbook and let’s begin!

in order to engage the reader and keep them interested.

I. Understanding the Pareto Principle

II. Requirements for Creating a Pareto Chart in Excel

Creating a Pareto Chart in Excel requires the following:

1. A data set; it must have several categories, and the frequency of their occurrence or the number of times each category appears.

2. Open the Excel worksheet and identify the data set represented in it.

3. Identify a column for the categories such as the frequency of the occurrence of each category.

4. Excel has important inbuilt functions that we will use in this tutorial. You must have a functional Excel suited to your type of computer operating system.

5. Finally, ensure that Excel is updated to its latest version so that the Pareto chart tool is up-to-date.

III. Installing the Analysis Toolpak

1. The first step to creating a Pareto Chart in Excel is installing the Analysis Toolpak.

2. Click on “File,” then “Options” and go to the “Add-ins” section.

3. Ensure that “Excel Add-ins” is selected in the “Manage” list, and then click on “Go.”

4. Check the box next to “Analysis Toolpak” and click “OK”.

5. The Analysis Toolpak tab will appear on the Excel ribbon after this installation.

IV. Organizing Data for a Pareto Chart

1. Select the data range that includes all the categories and their frequencies.

2. Go to the “Data” tab, click on “Sort,” and then sort the data in descending order of frequency.

3. Calculate the cumulative frequency of each category by using a formula.

4. The formula for calculating cumulative frequency in Excel is “=SUM(B2:Bx)”, where “B” is the column of frequency and “x” represents the current row.

V. Creating the Pareto Chart

1. Highlight the data range that includes the categories and their cumulative frequency.

2. Go to the “Insert” tab, and select the “Insert Statistic Chart” icon.

3. Choose “Pareto” from the chart types in the drop-down list, and then click “OK”

4. A basic Pareto Chart will be generated.

VI. Customizing the Pareto Chart

1. The default Pareto Chart is often plain, and we can customize it to suit our preferences.

2. Click on the chart area, go to the “Design” tab, and then select any of the design options.

3. We can edit the chart elements by right-clicking on the chart and selecting “Format Chart Area” to alter colors, fonts, and other elements.

VII. Adding a Line to the Pareto Chart

1. Click on the Pareto chart to select it.

2. Go to the “Design” tab and select “Add Chart Element.”

3. Choose a “Chart Trendline” from the drop-down menu that appears.

4. Select a linear trendline from the list. This line will make it easier to identify the categories that contribute the most to the Pareto principle.

VIII. Finalizing the Pareto Chart

1. Add a title to the chart, and ensure the text is descriptive and straightforward.

2. Add data labels to the Pareto chart to indicate frequencies and cumulative frequencies.

3. Save the finished product and, if needed, export it to a file type that is compatible with the intended audience.

IX. Interpreting the Pareto Chart

1. It is effortless to interpret the chart; the categories are arranged in descending order of frequency, and their cumulative percentage is shown on the right vertical axis.

2. The Pareto Principle aims to show us the areas that have the most significant impact on a result while prioritizing our efforts to focus on those areas.

X. Conclusion

Creating a Pareto Chart in Excel is a useful tool that can visually represent data in an easy-to-understand way. The Chart can help us quickly identify the categories that are responsible for a given output, and the Pareto Principle can help us prioritize our efforts as we strive to improve the outcomes. By following the steps outlined in this tutorial, anyone can create a Pareto Chart in Excel, enhancing their problem-solving abilities and task management skills.

Section 2: Step-by-Step Guide on Creating a Pareto Chart in Excel

Creating a Pareto chart in Excel is a straightforward procedure that can be achieved with a few simple steps. In this section, we’ll take a look at the steps involved in creating a Pareto chart in Excel.

Step 1: Prepare Your Data

The first step in creating a Pareto chart in Excel is to prepare your data. Make sure all the data you need for your chart is already in your worksheet. The data should have two columns, one containing the issues or problems you want to analyze and another column containing their corresponding frequencies.

Step 2: Sort Your Data

Once you have your data in place, the next step is to sort it. Sort your data by the frequency column, from highest to lowest frequency. This step is important because it will help you identify the critical issues or problems to address.

Step 3: Add Cumulative Frequencies Column

The next step is to add a cumulative frequency column to your data. This can be done by adding a new column and using the formula to calculate the cumulative frequency for each issue or problem. In the first cell of the cumulative frequency column, enter the formula “=B2” (assuming that the two columns are A and B), and then copy the formula to the remaining cells.

Step 4: Calculate the Total Frequency

The next step is to calculate the total frequency or the sum of all the frequencies. This can be done using the formula “=SUM(B2:Bx)” where “x” is the last row of the frequency column.

Step 5: Create a Bar Chart

Now that your data is sorted and arranged, the next thing to do is to create a bar chart. To do this, highlight the two columns of data (including the cumulative frequency column) and then click on the “Insert” tab. From there, select the bar chart type that you want to use.

Step 6: Change the Chart Type for the Cumulative Frequency

Once you have created the bar chart, the next step is to change the chart type of the cumulative frequency column. To do this, click on the column of the cumulative frequency and then click on “Change Chart Type” on the “Design” tab. From there, select the line chart type for the cumulative frequency.

Step 7: Add a Secondary Axis

After modifying the chart type for the cumulative frequency, the next step is to add a secondary axis. This is important because it will allow us to compare the frequency column and the line chart representing the cumulative frequency more effectively. To do this, right-click on the cumulative frequency line chart and then select “Format Data Series.” From there, choose the secondary axis under the “Series Options” tab.

Step 8: Label the Axes and Chart Title

It is crucial to label both axes and the chart title. To do this, click on the chart and then click on “Chart Elements” and select the option that you want to label. You can add a title, labels for the horizontal and vertical axes, and any additional text or notes you need.

Step 9: Analyze the Chart

Now that your chart is ready and all the elements have been labeled, you can begin analyzing the data visually. Identify the critical issues or problems that make up the majority of the total frequency. These issues or problems are the ones that should be addressed first.

Step 10: Update the Chart with New Data

Finally, remember that Pareto charts are great for tracking changes over time. Once you’ve addressed the issues identified in the initial chart, update your data to reflect any changes or shifts in the frequencies. Update your chart, and voila! Your Pareto chart is now an effective tool for tracking your progress and making sure that you’re addressing the most critical issues.

Creating a Pareto Chart in Excel: Step-by-Step Guide

Once you have gathered your data and calculated the cumulative percentages, you are ready to create a Pareto Chart in Excel. Here is a step-by-step guide to help you through the process:

Step 1: Open Excel and Prepare Your Data

Before you start creating a Pareto chart, ensure you have a clear understanding of the information you want to present. Prepare your data in an Excel spreadsheet, and label your columns appropriately. The first column should contain the category names, while the second column should contain the frequency counts.

Step 2: Create a Pivot Table

The next step involves creating a pivot table in Excel. Select the entire dataset, including the column headings, by clicking and dragging the cursor over them. Then choose “Insert” from the Excel menu bar and click on “PivotTable.” Follow the instructions on the “Create PivotTable” dialog box, selecting the location where you want the pivot table to appear.

Step 3: Set Up the Pivot Table

In the pivot table, drag the category names column to the “Rows” area, and the frequency counts column to the “Values” area. Once you have done this, Excel will automatically generate a summary of your data in the pivot table.

Step 4: Add Calculated Columns

To create the Pareto chart, you will need to add two calculated columns to the pivot table. The first calculated column should show the cumulative frequency percentages, while the second calculated column should show the cumulative percentage of total.

To create these calculated columns, right-click on any of the frequency counts values in the pivot table. Choose “Value Field Settings” from the drop-down menu, then select “Add a Calculated Field.” In the “Name” field, give your new calculated field a meaningful name, such as “Cumulative Frequency Percent.” In the “Formula” field, enter the formula for calculating cumulative frequency percentage: =SUM(B$2:B2)/SUM(B$2:B$9)

Step 5: Create the Pareto Chart

With the calculated columns in place, you are now ready to create your Pareto chart. Select all the data in the pivot table, including the calculated columns, by clicking and dragging over them. Then choose “Insert” from the Excel menu bar and click on “Recommended Charts.” In the charts dialog box, select “Pareto” from the list of available chart types.


Creating a Pareto chart in Excel is an easy and effective way to visualize your data and identify the most significant factors affecting your business. By following the above steps, you can create a professional-looking Pareto chart in no time. Use the chart to identify the most significant factors affecting your business, and take action to address them. Remember, a Pareto chart is a tool, and like any tool, it is only as effective as the effort you put into using it.

That’s it! You’ve made a Pareto chart in excel.

I hope this article was helpful and gave you an easy-to-follow guide on how to create a Pareto chart in excel. Remember that practice makes perfect, so don’t be afraid to experiment with your data and customize your chart to your liking. If you have any questions or feedback, feel free to leave them in the comments below. Thanks for reading, and be sure to check back for more helpful tips and tricks in the future!